Cute Planner

 Meeting Information

 
Grey Paper

NOTES FROM 4TH MEETING ON 4/26

  • Financial update:

    • Raised via fundraising activities so far: $27,961 (mostly from SnapRaise, Business Donations, Craft Fair, Restaurant Nights)

    • Estimate of total dollars raised once all fundraisers are complete: $38,750
    • Total estimated dollars we'll have for the party (fundraisers plus party registration/ticket fees): ~$60,000
  • Ongoing Fundraising updates:  

    • Business donations are going very well. Donations received so far = $12,500.

    • Restaurant fundraisers - complete

    • Senior Yard Signs - Sign pickup to take place on April 30 and May 2 at the High School. 

    • Clothing Drive - Will collect donations on the same day and location as sign distribution.

    • Raffle - will give donors tickets to win prizes that have been donated by businesses

  • Party Planning update

    • Venue and entertainment

      • Party will be held at WhirlyBall in Bloomington from approximately 9pm (immediately following the graduation ceremony) to 2:30am on June 11. Graduates will be bussed to and from the party. Pickup location will to be at the high school. Pickup time is 3am.

      • Entertainment will include WhirlyBall, casino, bowling, laser tag, photo booth, karaoke, airbrush tattoos, magician, money machine.  Will also have a quiet room.

      • Food will include pizza, salad bar, chips and queso, breakfast before the students leave. Coffee bar. 

    • Prizes

      • General approach to prizes: All students get a prize. Bigger prizes (TVs, microwaves, etc) and smaller prizes (gift cards) will be given based on prize drawings. Casino games may have their own pool of prizes.

      • Big prizes will be distributed at the school during Sunday morning pickup time

    • Registration

      • Tickets sales at 273.  Deadline to purchase is April 30

      • Registration committee reaching out to the school to see if there are more ways to message to students

      • Students who have a financial hardship and need assistance paying for their ticket can go to their school counselor who will coordinate with SSGP committee.

      • Logistics for registration at graduation ceremony nearing completion.  Meeting with Grace Church in mid May.

      • Tshirts will be heather red

    • Volunteer needs: Volunteer positions being filled daily and posted on Volunteer page on website.

NOTES FROM 3RD MEETING ON 2/28

  • Financial update:

    • Raised via fundraising activities so far: $27,961 (mostly from SnapRaise, Business Donations, Craft Fair, Restaurant Nights)

    • Estimate of total dollars raised once all fundraisers are complete: $35,904
    • Total estimated dollars we'll have for the party (fundraisers plus party registration/ticket fees): $60,000
  • Ongoing Fundraising updates:  

    • Business donations are going very well. Donations received so far = $8200+. Expecting another $1800.

    • Restaurant fundraisers - we have two left this year

      • Chipotle - March 15 (Old Carriage Court location only)

      • Qdoba - April 12

    • Senior Yard Signs - On sale as of 3/4 for $25 per sign. Promotions for the signs will occur through Facebook, emails to all senior families, via SHS newsletter and TV screens in school, etc. Sign pickup expected to take place on April 30 and May 2 at the High School. Signs will be on sale until March 31. 

    • Clothing Drive - we have a truck reserved to collect clothing and other soft good donations and expect to collect donations on the same day as sign distribution.

  • Party Planning update

    • Venue and entertainment

      • Party will be held at WhirlyBall in Bloomington from approximately 9pm (immediately following the graduation ceremony) to 2:30am on June 11. Graduates will be bussed to and from the party. Pickup location is to be determined, but is expected to be at the high school or one of the middle schools. Pickup time is 3am.

      • Entertainment will include WhirlyBall, casino, bowling, laser tag, photo booth, pop-a-shot, music. Under consideration: airbrush tattoos, hypnotist, magician, money machine, poker tournament. Also exploring where a quiet room could be located at WhirlyBall.

      • Food will include pizza, salad bar, chips and queso, breakfast before the students leave. Exploring possibility of having coffee available. 

      • Venue/entertainment, prizes and business donations committees coordinating on prizes for games and where business donations might be used as prizes

    • Prizes

      • General approach to prizes: All students get a prize. Bigger prizes (TVs, microwaves, etc) and smaller prizes (gift cards) will be given based on prize drawings. Casino games may have their own pool of prizes.

      • Prize committee will be looking for local businesses to donate reusable bags to hold prizes

      • Big prizes will be distributed at the school during Sunday morning pickup time

    • Registration

      • Tickets go on sale March 15 and will be available for sale until April 30. March 15-April 16, tickets will be available for $70. Between April 17 and April 30, tickets will be available for $100

      • Integrated payment and registration process has been set up and will go live on March 15

      • Marketing committee will meet to design promotion/marketing plan for getting word out to students and parents about the party

      • Logistics for registration at graduation ceremony being figured out in mid-April

      • Tshirts will be heather red

    • Volunteer needs:  Volunteer needs for the party will be posted in mid to late April

  • Next all SSGP meeting on April 25 at 7pm (location is TBD)

NOTES FROM 2ND MEETING ON 11/15

  • An overview of the Party (see our overview page)

  • With the Fall Craft Fair, the Senior Send-Off Fundraiser, the Concession Stand at the SHS Football Game, Turtle's Night and Pizza Night at Shakopee Bowl. we are off to a great start to fundraising this year and have raised $17,298 for the party so far!  

  • A big thank you to all who volunteered and supported these fundraisers.  They would not have been successful without you!  Here are some upcoming opportunities to get involved:

    • Volunteers needed:  SSGP is volunteering to work the concession stands at 3 upcoming SHS sports events on 12/2, 1/18 and 2/18.  We need a total of 17 volunteers across the 3 events to help raise funds for the grad party.  If you are interested, details and signups can be found here:  https://www.signupgenius.com/go/5080b4cada92ea2f49-concession1

    • Mark your calendars for these upcoming Restaurant Fundraisers:

      • Pablo's Night (Pablo's Mexican Restaurant, 230 Lewis St S, Shakopee) on November 23 from 3-8pm.  Mention Shakopee Senior Graduation Party and 15% of your order goes to the 2022 Senior Party.

      • Red's Savoy Pizza Night (Red's Savoy Pizza, 8082 Old Carriage Court, Shakopee) on December 7 from 5-8pm.  Mention Shakopee Senior Graduation Party and 20% of your order goes to the 2022 Senior Party.

    • Like and share SSGP posts and join events promoting fundraisers on our Facebook page when you see them.

    • Add Shakopee Senior Graduation Party as your charity of choice on Amazon through AmazonSmile.  While you are shopping on Amazon for your holiday gifts, AmazonSmile will donate to "Shakopee Senior Graduation Party Inc", at no cost to you. Add us as your charity on your AmazonSmile account or shop using this link: smile.amazon.com/ch/36-3152045

  • We are exploring venue options for the party:  Canterbury or Whirly Ball. Comparing the two options, the group favored Whirly Ball due to the cost savings and comparable entertainment options. The Venue Committee will be working to confirm Whirly Ball as our venue of choice for the 2022 Party.  ​

NOTES FROM OUR KICKOFF MEETING ON 9/28

 

 

  • How we organize planning the party….

 

  • How much money we need to raise: $60,000

  • What it’s for:  party venue fees, transportation, entertainment, food, prizes, etc

  • How we’ll raise money

    • Business Solicitations

    • Senior Send-Off: October 8 - November 5

    • Craft Fair: November 6

    • Restaurant Nights: Monthly

    • Senior Yard Signs: March/April

    • Clothing Drive:  April

    • Ticket sales to the party

    • More if needed

 

  • Where volunteers are needed this year for events and committees:

    • Lead for Fundraising Committee (if interested, email shakopeeseniorgraduationparty@gmail.com)

    • Volunteering at fundraising events (Note:  Craft Fair on Nov 6 is first one.  Sign up at  https://www.shakopeeseniorgraduationparty.com/volunteer

    • Volunteering at the party

    • No time to volunteer?  Here are other ways to help:

      • Join meetings and subscribe to our emails

      • Spread the word to other parents about fundraisers & volunteer needs

      • Tell your student about the party so they are aware, in particular your Senior student, so they are excited when tickets go on sale in spring. 

      • Choose Shakopee Senior Graduation Party as your charity of choice in your Amazon Smile account